COMMITTEE BOARD MEMBERS
ShanonTrygstad– President, Project Leader of the Annual Giving Campaign
Inese Svikkalne – Secretary, Project Leader AGC Donation Tree & Donor Parties
Bea Wood–Room Parent Coordinator
Stephanie Richards – Project Leader Teacher Appreciation Week
Norma Luna – Project Leader Walkathon
Jenna Denning – Project Leader Family Dinner Nights
Shanon disclosed that the AGC raised approximately $275,000 and that we will get the PLB match of $100,000.00. She shared that during the carnival, we took in approximately $18,000 and that about $7000 of that was profits. We also expect our expenses to be less next year and that we will most likely extend the carnival by an hour. Shanon further shared that we have sold three banners for $2500 each. We are in the process of re-doing some banners and removing other banners as certain businesses are no longer providing support.
Shanon shared that we had the 3rd highest “buzz” in the Starbuck’s challenge. From those non-profits who are in the top 40 for “buzz” Starbucks will pick 25 non-profits to win a $25,000 grant. We should learn whether we won before or on November 30th.
We discussed our need for a treasurer for the next school year and that it would be beneficial, if someone or multiple people could start sooner than later. We think it would be best if there were multiple co-treasurers. We will send out an e-blast to see, if we can get any volunteers. Bea will discuss the position with Lora and also talk to her accountant to see he could take over for our current accounting firm. During our conversation, there was some discussion about Bea becoming one of our treasurers; however, she is not sure, if she has the time. If she were to become one of our treasurers, Dr. Jane Asher said that she would become the Room Parent Coordinator.
The expanded gate will officially open on Monday. We all think it would be a good idea if one side was for entering and the other for exiting. We discussed whether we could put up signs (in/out) and mark the pavement with directions either with chalk or paint. Stephanie offered to make the signs. We discussed sending home a flier regarding gate etiquette.
We are proceeding with shade structure for the Art Patio. We believe that the design is in place and we are waiting to hear back from LAUSD regarding a schedule. We discussed the need to keep the area clean and the removal of the textbooks in the area.
Shula discussed the Teacher Appreciation Breakfast and her plans. She hopes to hold the event in the Library as she did in the past. She intends to serve breakfast, but also have take out boxes. In the past, we have given all staff $10.00 gift cards; however many members of the Board felt that it would be better to use the money for other purposes such as expanding the native garden. Shanon agreed to discuss our budgetary limits with Lora and we decided we could vote via email on this issue.
The Walk-a-thon is planned for February 7th ; the funds raised will support the PE program. We are going to have the envelopes pre-printed which will save Norma and Shula a lot of time. The envelopes will be distributed before the winter break so that students can ask for donations over the holidays. Isaac, a K-parent, has promised to find sponsors. We are going to wait to order the t-shirts until after the Walk-a-Thon so that we do not over order. Norma shared the design she had created for this year’s T-shirt. We will provide a token gift to all kids who participate with a $1.00 or more. We discussed whether giving a piece of fruit would be adequate. Oranges were a big hit last year. We agreed that only Board Members should handle the money. Stephanie said that she believes that Yogurtland would again donate yogurt. We agreed that we will not buy extra yogurts.
We discussed the fact that there have been several days with inadequate volunteer coverage and a couple of days where no parents showed up at all. We learned that this year Ms. Hollis has asked the teachers to notify the families of their assigned week/day. We agreed that it would be helpful, if we could obtain the master assignment list at the beginning of the school year and share it with the room parents who can share it with their families so that everyone can plan ahead. Bea received the master list during our meeting and said that she would share it with the room parents and urge them to share it with the families and follow up with them the week before their turn and the Sunday before as well.
Blaze Pizza will be featured for the upcoming Family Dinner Night.
Three parents are working to rebuild our school website.
The event is tentatively planned for January 18th from 4:30 to 5:30pm. Jessica said that 7 schools have confirmed attendance. The event should be marketed to grades 1 and up. Jenna Denning agreed to speak about magnet points.
Alisa indicated that she serves on the School Site Council and could act as a liaison between SSC and FoHPS. It was proposed that she become a Board member; everyone voted “yes” and congratulated Alisa on joining the Board.
The meeting convened at approximately 7:30 p.m