Friends of Hancock Park School

Third Meeting – Tuesday, January 23, at 6:00pm

AGENDA

President, Project Leader of the Annual Giving Campaign  – Shanon Trygstad

Secretary  – Inese Svikkalne

Treasurer – Lora Altounian

Board Members: Brian Altounian, Jenna Denning,  Norma Luna, Samantha Olsson, Stephanie Richards, Shula Van Buren, Bea Wood, Victoria Yoon, Jane Asher, Christine Chipres, Sara Diaz, Jessica Mockler, Wioletta Saleba, Kineret Spector, Leanne Victorine and Alisa Wiegers.

1. The status of our budget. (Lora)

$365K of the total money raised goes to staffing. The fundraising efforts should bring in $400K to cover our needs.

2. The need for a Treasurer trainee and the treasurer’s duties.  Identify someone who can reach out to the HPE community and Ms. Hollis to see if a parent will take on the roll. (Lora)

The duties can be broken up between two individuals, but it would be better, if a person has some accounting experience. Since the meeting Calvin Sevan Mazlumyan has offered to serve as the new Treasurer for the 2018/19 school year and will partner with Lora for the rest of this year to learn the responsibilities.

3. The Art Patio shade structure. (Shanon)

Ms. Parker is in contact with the District.  We hope to have this project completed before the next school year; however we do not have a concrete timeline.

4. The Buddy Benches/Friendship area. (Shanon)

The Friendship benches have been ordered and will serve as an area where shy kids and kids new to the school can come to meet and get to know each other. The FoHPS allocated $2,000.00 towards the project.  In addition, Shanon had applied for a grand on behalf of the FoHPS to raise additional funds for this project. All board members voted “Yes” to approve.

5. The need to create an Annual Giving Campaign Committee (Shanon)

We have to form an Annual Giving Campaign committee which will include a new point person to coordinate the preparation and distribution to the teachers of the Welcome Back Envelope/Packages; and a new point person to input the parent data from the student rosters and Welcome Back Envelope/Packages. Jane Asher volunteered to be the VP as well as the coordinator for ACG. All board members voted “Yes” to approve.

6. Discuss the status of the Board and its members. (Shanon)

Jane Asher and Leanne Victorine were approved as Co-Vice-Presidents of the FoHPS Board.

7. Walk-a-thon.  (Norma and Shula)

The walk-a-thon T shirts for the HPE staff are ordered.  The T-shirts for the students who raised $100.00 or more will be ordered after the walk-a-thon.

LADWP did promised a water truck, but pulled back at the last minute due to a scheduling conflict. Thank you to all who will volunteer and collect money during the event. Whole Foods policy has changed and they now require 6-8 week notice before the event. Shula will use her existing contact and hopes to be able to pick up the fruit without the advance notice. Victoria proposed approaching Lassens market on La Brea for fruit so that we don’t have to use the same vendor all the time. Yogurt cups will be available for sale right after school on the day of the walk-a-thon.   It was proposed that we should put up a banner for long time supporters El Coyote and Yogurtland.

8. Donor Appreciation Event. (Inese)

Platinum and Gold level donors will be invited to the donor appreciation party. We have 24 families in this category. Usually only 50% show up. Past experience indicates that parents prefer family vs adults only events. The most successful was the brunch at Marie Callender’s last year, where kids could have some arts and crafts activities and Principal came out to thank the donors and read a story for the kids. Discussed possible dates in early April. Jane Asher indicated that she might be able to host an event in her back yard. Inese will follow up with her and discuss further. She will send out invitations 4 weeks in advance.

9. Room parents and coordinating the morning drop off volunteers. (Bea)

Bea explained that the current practice of emailing the room parents in advance to send out reminders to their classrooms has been working well and we have not had any no-show days. She also suggested that RP may send additional emails the day before with reminders to those parents who are scheduled to volunteer that day. It would be time consuming, but would insure participation.

10. ScholarShare 529 program.  (Jenna)

CA college savings program sponsors it. We could get $15K based on our school size.

The contest registration is Feb 1^st – 22^nd, voting period is through March 24^th. Parents get to

vote every day for 24 days and whoevergets the most votes wins. Winner is determined on

April 3^rd. Top4 schools in each size range win.

11. Upcoming Family Dinner Night. (Jenna)

Our 3^rd dinner night this school year is at Andre’s. Jenna will have someone follow her for the remaining Family dinner nights.

12. HPE Social Media/Web page. (Kineret)

First day of school for the 2018/19 year will be on August 15, 2018.

The meeting convened at 7:15pm.