Meeting Minutes, Friends of Hancock Park, 1/23/20, 5:30 pm
Action: Michelle Jones approved as new VP
Committee updates:
Event Committees:
- Carnival – no updates
- Yearbook
- agree to sell only hardcover this year
- agree to the price point of $40
- Shanon presented proposed event pages
- Individual class photos to be coordinated with teachers
- International Festival – will not hold
- Walk-a-Thon
- The goal is to raise $20,000
- Weblink now functional
- Need coverage for yogurt sales
Annual Giving Campaign:
- School is at lower enrollment and higher turnover (670 kids)
- Budget extremely tight
- Need to consider eliminating some field trips or other enrichment unless funds increase
- Michelle will create an annual report in Spring to create transparency for parents in terms of how donations are used
- In reviewing participation rates, engagement of room parents is key in driving campaign participation
Fundraising Committee:
- Consider casino night in the spring. Danielle will obtain cost estimates for proposal
- Consider silent auction next year
- Family dinner nights being held 1x per month
- Banner sales are lower than expected. Need to sell 2-3 more banners to meet last years’ equivalent. Members to send Isack 1×1 contacts to engage
- Grants – none obtained. Michelle to work with Andrew to create list of grants to pursue (or that have been pursued)
Community Relations
- Tours are fully booked. As enrollment is lower, need to consider adding slots to tours, adding tours, adding evening “About HPE” events to engage the community
- Kmart Construction update: no EIR net. No forward movement.
Room Parent Committee: No updates
Social Media/Comms/
- The website draft has been delivered to the developer. Now awaiting price quote.
- Working toward Facebook donations and Give Butter as a financial payment processor
- Working on centralizing all “how-to” documents into one google drive
Swag Committee: No updates
Beautification Committee:
- Beautification Day planned for Saturday 1/25
General updates:
- New VP – Michelle Jones
- Teacher Appreciation – List of volunteer sign-ups to run for next year (see attached page).
- Welcome Back Picnic – Danielle, Michelle, Sean, Soni, Tara, Nicole committee
- Coffee Catch Ups – Michelle, Sean, Soni, Candace, Tara, Danielle committee
- Book Fair – Nicole and Kat will own
- Co-Secretary – still need
- Committee lists circulated for approval